1. Choose the unit you are measuring
Decide whether goods arrive as separate cartons, loaded pallets or individual objects. Measure the actual receiving configuration. If all cartons remain on pallets, use the loaded pallet dimensions for that stock total. Do not then add the volume of the cartons inside: that would count the same goods twice.
Prepare a table with the batch identifier, number of units, length, width, height and gross weight. Add an observations column for notes such as “not stackable”, “side overhang” or “individual access required”. These notes describe storage requirements; they do not change the calculated geometric volume.
2. Use external dimensions and consistent units
For a box-shaped unit, geometric volume is length × width × height. When all dimensions are in metres, the result is in cubic metres. Convert each measurement before multiplying: divide centimetres by 100. Do not combine a length in metres with a height entered in centimetres.
For a loaded pallet, include the base, wrapping and any packaging extending beyond its footprint. Measure height to the highest point. For an irregular object, record the length, width and height of an imaginary box that would enclose it, and describe the object’s shape. The result estimates the external space occupied, not the volume of material it contains.
3. Calculate each configuration separately
Illustrative example: a loaded pallet measures 1.20 m × 0.80 m × 1.50 m. Its volume is 1.44 m³. Ten identical pallets total 14.40 m³. These dimensions are chosen to explain the calculation; they are not an acceptance limit or a required configuration.
A carton measuring 0.60 m × 0.40 m × 0.30 m has a volume of 0.072 m³. Twenty separate cartons of this size total 1.44 m³. The total matches the pallet example, but handling requirements and billable space may differ. If you palletise the cartons, measure the resulting loaded unit again.
- Group units that share the same dimensions.
- Multiply the volume of one unit by the number in that group.
- Add the group totals, making sure each unit appears in only one group.
- Keep the original measurements so the result can be checked later.
4. Do not automatically convert cubic metres into positions
Two batches with equal volume may need different storage arrangements. A fragile product that cannot be stacked has different requirements from sturdy cartons arranged securely on a pallet. Access to individual products and partial withdrawals can change the layout. Ask the operator to assess the configuration rather than applying a universal allowance for aisles or racking yourself.
Weight remains a separate piece of information. A cubic-metre total does not demonstrate that the proposed equipment or storage location can support the load. Share the manufacturer's storage requirements too, and request confirmation of suitability for sensitive products before dispatch.
5. Add the time period and required operations
Show when goods arrive, when withdrawals are expected and the estimated peak stock. Ask whether the quote uses cubic metres, pallets, floor area or another unit, how the period is calculated and whether minimum charges apply. Request separate prices for receipt, loading, repacking and order preparation.
At Vadalex, we offer storage in Iași and Constanța.[1] For an initial estimate, use the storage calculator. Read the storage service page and send your table of dimensions and relevant photographs to [email protected]. Confirm availability and conditions in writing.
The method and examples above help you estimate volume. Stacking safety, storage conditions and the rate must be confirmed separately with the warehouse operator. For further answers, consult the frequently asked questions and other guides.